Audits

Audits are a fundamental part of the commitment to a Quality or any other compliance Audits system. Whether planning, scheduling or running any kind of audit, Workbench greatly simplifies this process. Its flexibility means even the most complex audit can be set up logically and quickly.

An important objective of the Audits module is to minimise the time and cost overhead that auditing can incur on any compliance management system. Built-in scheduling allows the timing and cost of audits to be planned.

The Audits module also links directly to other modules such as Nonconformities, enabling corrective action to be taken immediately should an issue arise.The module supports a ‘library’ where you may build up your own unique audit question check-list. Future audits can then be based on items from this pre-determined library, saving time and encouraging consistency.

Benefits

Demonstrably Maintain Standards

Build up a sound audit history to establish a provable level of expertise; this can generate great customer confidence in your business processes.
Administer all standards (Quality, Environmental, Health and Safety) using the same software.
Ensure a consistent auditing approach and compile a proven and reliable audit history.

Minimise Compliance Costs

Schedule audits easily and quickly.
Use audit templates to 're-use' common checklist items to avoid 're-inventing the wheel'.
Easily refer back to previously entered results for any given audit as a cross-check for the current process.

Module Features

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Linking/Access

Links to the Document Control and Personnel modules for easy cross referencing and to the Nonconformities module for reporting discrepancies and setting up corrective actions.
Allows different individuals or groups to access/edit the audit and view its results. Unauthorised personnel can therefore be prevented from viewing audit schedules, or where an audit is to be carried out on an 'unseen' basis.

Audit Templates

Templates are user-definable; they take the drudgery out of repetitive tasks by storing information that can be called up and used again as a basis for many different audits.
Future audits based on a template can accept its 'default' attributes or be edited to accommodate new ones.
Items for audit can be recorded individually or can be grouped into categories allowing the delegation of different areas to separate auditors - or to have different auditees assigned to them.
All items for checking can be stored in the module Library so that future audits already have the foundation for a built-in checklist.
Checklists may be printed off for recording results in the field.

Scheduling and Running Audits

Audits can be automatically scheduled to run at any time and with any frequency.
A comprehensive calendar shows all scheduled audits whether planned, running or completed.
The module allows editing at any time, even when running the audit; approved personnel can therefore make additions or alterations to items or areas to be checked as the audit progresses.
Audit results can be recorded in three ways: a simple pass or fail rating, a numeric score, or a result description defined by yourself.
Previous runs of audits are stored by the system, allowing easy comparison of results.